Green organizations:
Electronic storage of documents, data and information results in the less or no paper usage. Paperless world is a dream for green activists as document management system is not only provides them solution against a lot of entanglements but also tags them with green organization.
What is DMS:
People who haven’t yet turned into this environmental friendly, cost effective and beneficial technology want to know what it is. Simply explained DMS is a system to save, organize and handle all the docs in digital form.
More simple elaboration of it will be as the system that is used to manage, track and store all the docs in electronic form and is basically paperless which makes it cost effective and less hectic.
History tracking:
Most of these advanced systems maintain the record of more than version of the electronic file which may be created, edited and viewed by many stakeholders and authorized personnel. It is also known as history tracking.
Doc imaging facility:
This system is also referred to as the doc imaging system as its main focus is to capture, store, index, and retrieve the image in file format. These systems have become so advanced that the time spent to find and manage any file stored on the network by the authorized personnel is equal to none.
Stress free, security environment:
Document management system enabled the organizations a stress free environment when it comes to capture the faxes, data flow sheets and other information in the form of images.
And the security factor also accompanied by the fact that all these files or images get stored in the electronic repository for a fast retrieval when needed.