History
The DMS have their roots in the early 1980's. Back then, DMS was used to manage paper-based documentation. Later DMS was used for electronic documentation as well. Files and faxes sent through an organization's network used to get saved as an image file. For security and documentation, these image files were kept on a separate server to refer when needed.
This software was called imaging software because it only used to capture, store and index an image file. DMS have evolved now to become a necessary tool in an organization of the 21st century.
DMS of the future
Document management system is now more dexterous and powerful than ever before. DMS of the present era is able to retrieve an image file of the document in question, carry searches on the file to read for relevant information and keep check and balance on who can view, edit and dispose the image file.
DMS can prevent the users from using an obsolete version of the same document, and provide smarter and better options to them. DMS can be regarded as the first level of corporate documentation security.
Components of a DMS
CaptureScanners or other optical devices take an image of the file. Additionally, the software detects whether the required fields have been filled. An example of it is the graphite pencil detection on an answer sheet of an MCQ exam.
- Metadata
- Indexing
- Security